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1. Identification of the organiser

The contract is entered into with Skål Club de Cádiz, trading as Skål Internacional Cádiz.

• Spanish tax identification number (NIF/CIF): G11237823.
• Address: Calle San Francisco 9, 11004 Cádiz, Spain.
• Registration number: 11-1-305.
• Contact telephone: +34 661 401 111.
• Email for enquiries and payment issues: info@skalcongresscadiz2027.com.

2. What prebooking means

Prebooking consists of an individual advance payment of EUR 155.00 per participant, including VAT. The price includes the applicable VAT; a breakdown of the taxable amount, included tax and total will be shown before payment is confirmed. Payment processing fees are included in the final price, and no surcharge is added when completing payment.

The prebooking:

• does not confirm a booking for a hotel, room, activity, transport, package or specific service;
• does not guarantee a confirmed place at the congress or any particular availability;
• identifies the participant for the subsequent final booking process;
• will be deducted in full from the final booking amount for the same places;
• grants early access to the final booking process;
• grants priority over general access, ordered by the date and time of payment confirmation and, where these coincide, by a stable technical criterion;
• provides access to visa documentation support for participants covered by those places who need it.

Users may group several prebooking units in a single order. The form requests the contact details of the person responsible for the order; the rules for identifying each participant and the terms applicable to grouped units must be specified before final booking.

3. Precontractual information and contracting process

Before payment, the organiser's identity, the essential characteristics of the advance payment, the total amount and stated availability, these terms, the Privacy Notice and accepted payment methods are displayed.

Users may review and correct their details before continuing; if an error is found after payment, they must contact the organiser and provide the order reference. Users enter their details, expressly accept these terms and acknowledge reading the Privacy Notice, then continue to the secure Stripe Checkout page. Card details are entered exclusively on Stripe. An order is not considered paid until the platform verifies the corresponding payment event.

The website offers navigation in Spanish, English and French. Contracting requires the terms to be available in the selected language. The organiser retains the order reference and the version of the contractual documents, and a copy may be requested by email.

The payment provider's final payment button must clearly indicate that the transaction entails an obligation to pay. Confirmation of the contract and the receipt will be provided on a durable medium in accordance with applicable law and will remain accessible through the channels notified to the contracting party.

4. Availability and limit on places

Prebookings are accepted until the published availability is exhausted. The platform temporarily holds inventory during payment and releases it if the session expires or is not confirmed. In the event of unavailability, a technical error or a duplicate confirmation, the affected person will be informed and the relevant amounts refunded.

5. Price and payment

The current final amount is EUR 155.00 per prebooking, including VAT and processing fees. At the applicable VAT rate of 21%, the breakdown is EUR 128.10 taxable amount and EUR 26.90 VAT, without exceeding EUR 155.00 per unit. The taxable amount, included VAT and total are shown before payment begins. Payment is processed through Stripe Checkout using the methods available on the payment page. Skål Club de Cádiz does not store full card numbers or card security codes.

The invoice will be issued by Skål Club de Cádiz in accordance with Spanish tax law and the details supplied for its issue.

6. Non-refundable nature, withdrawal and cancellation

Once the statutory withdrawal period has expired, the prebooking is not refundable for voluntary cancellation unless a refund is required by law. This rule does not limit the right of withdrawal, refunds of incorrect or duplicate charges, cancellation by the organiser or refunds arising from a breach of contract.

This prebooking does not in itself confirm a specific leisure service with a fixed performance date. The organiser recognises the consumer's right to withdraw within fourteen calendar days of entering into the contract, without giving a reason and with the effects provided for in Articles 102 et seq. of the consolidated Spanish General Law for the Protection of Consumers and Users. Accepting these terms does not waive that right. Any exceptions applicable to final services linked to specific dates will be disclosed before those services are contracted.

To withdraw, simply send an unequivocal statement before the deadline to info@skalcongresscadiz2027.com or Skål Club de Cádiz, Calle San Francisco 9, 11004 Cádiz, Spain. You may use the model notice at the end, but this is not mandatory. All payments received will be reimbursed without undue delay and no later than fourteen calendar days after notification. Reimbursement will use the same payment method unless expressly agreed otherwise, without the consumer incurring any fees as a result of the reimbursement.

After the statutory period has expired, changes of plans, non-attendance, lack or refusal of a visa, or failure to complete the final booking do not entitle the participant to a voluntary refund, without prejudice to mandatory rights. Final booking deadlines must be communicated sufficiently in advance. No subsequent change may unilaterally remove the paid credit or contractual rights contrary to law. Nevertheless, in keeping with the principles and values of Skål International and in the event of force majeure, the prebooking may be transferred to another member of the same club.

7. Identification for the final booking

A paid order generates a reference and an identification code associated with the email address provided. The person responsible must retain them. The code identifies the entire order and the number of places it contains; its entitlements may be used in part, without exceeding the places paid for. The code does not replace the final booking and may not be transferred to or used by another person, except in the force majeure circumstances described in the preceding section and always subject to the organiser's express authorisation and verification.

8. Benefits and visa support

The advance payment will be applied as credit towards the final booking linked to the code, up to the amount actually paid and not previously used. It cannot be exchanged for cash or transferred to another prebooking.

The organiser will notify prebooking holders of early opening before general access begins. During that phase, priority is determined by the date and time of confirmed payment. Priority improves the order of access but does not in itself guarantee a particular room, activity, category or service, all of which remain subject to availability and the published deadlines.

For participants who need a visa, the organiser will provide guidance on congress documentation and, where appropriate and after booking details have been verified, a letter or confirmation of participation. Each participant is responsible for submitting their application, providing personal documentation, meeting consular deadlines and paying the relevant fees. The organiser does not decide on visas or guarantee that they will be granted, and refusal or delay does not make the prebooking refundable unless required by law.

9. Assistance and complaints

Enquiries and complaints will be handled at info@skalcongresscadiz2027.com and may also be addressed to Skål Club de Cádiz, Calle San Francisco 9, 11004 Cádiz, Spain. Consumers may also contact public consumer protection bodies and use the out-of-court mechanisms legally applicable in Spain.

10. Data protection

The processing of personal data is explained in the platform's Privacy Notice. Acknowledging that the Privacy Notice has been read is not the legal basis for performing the contract and does not authorise promotional communications. These require a separate, optional choice.

11. Applicable law and jurisdiction

These terms are governed by Spanish law. Jurisdiction will be determined under the applicable mandatory rules, particularly respecting the competent court corresponding to the consumer's domicile and without limiting their rights.

12. Model withdrawal notice

To Skål Club de Cádiz, Calle San Francisco 9, 11004 Cádiz, Spain; info@skalcongresscadiz2027.com:

I hereby give notice that I withdraw from my prebooking contract.

• Order reference:
• Date of contract:
• First name and surname:
• Address:
• Email address used for the order:
• Date of notice:
• Signature (only if submitted on paper):

Last updated: 21 September 2026.

1. Data controller

• Controller: Skål Club de Cádiz.
• Trading name: Skål Internacional Cádiz.
• Spanish tax identification number (NIF/CIF): G11237823.
• Address: Calle San Francisco 9, 11004 Cádiz, Spain.
• Contact for privacy and rights requests: info@skalcongresscadiz2027.com.

This notice applies to the processing of data on the Skål International World Congress Cádiz 2027 platform, under Regulation (EU) 2016/679 (GDPR) and Spanish Organic Law 3/2018 on Personal Data Protection and the Guarantee of Digital Rights (LOPDGDD).

2. Data and their sources

We collect the first name, surname, email address, telephone number with international prefix, country, Skål club, number of prebookings and optional information preferences directly from the person completing the form. We also record the language, order and payment references and status, amount, benefits associated with the advance payment, and the date and version of the texts accepted or read. Stripe provides the information required to verify payment; the platform does not store full card numbers or card security codes.

Browsing and using the service may generate technical logs, such as IP addresses, requests, dates and browser details, which are necessary for security and diagnostics. Cookies are explained in their dedicated policy.

Passports, health data and other special categories of data are not requested during prebooking. If you subsequently request visa documentation support, you will receive specific information before any additional data are collected. Avoid including sensitive information in free-text fields or enquiry emails.

3. Purposes and legal bases

• Prebooking and assistance: handling requests, orders, payments, confirmations, credit towards the final booking, priority access and service-related enquiries. Legal basis: requested precontractual steps and performance of the contract (Article 6(1)(b) GDPR).
• Visa documentation support: providing requested assistance relating to participation, on the same contractual basis, with additional information where appropriate. A visa being granted is not guaranteed.
• Legal obligations: invoicing, accounting and responding to official requests and the exercise of rights. Legal basis: compliance with legal obligations (Article 6(1)(c)).
• Security and claims: detecting abuse, investigating incidents and establishing, exercising or defending claims. Legal basis: the legitimate interest in protecting the service and the organiser's rights (Article 6(1)(f)), subject to necessity, proportionality and the data subject's rights.
• Promotional congress information: only with separate, optional authorisation (Article 6(1)(a) and the LSSI-CE), within the selected scope: congress; pre-congress and congress; congress and post-congress; or all three stages. You may withdraw consent without affecting your prebooking.

The mandatory form fields, including telephone number and email address, are necessary to process the request. If you do not provide them, the process cannot be completed. Acknowledging that you have read this notice does not constitute consent to all processing: contract management and legal obligations have their own legal bases. Necessary order messages are sent even if you do not authorise promotional information.

4. Recipients and international transfers

Authorised staff and the necessary providers of platform hosting, email, communications, support and invoicing may access the data, subject to the applicable data protection obligations. Listmonk is the application used to manage communications and does not in itself identify a company receiving data. Contasimple may act as an invoicing provider when used to issue and manage invoices.

Stripe processes the data necessary to handle payment and prevent fraud, with the roles and responsibilities described at https://stripe.com/es/privacy. It may act as a processor or an independent controller depending on the processing involved. Its policy provides information about its group entities and transfers, including transfers outside the European Economic Area and their safeguards.

Where a provider processes data outside the European Economic Area, an international transfer will only take place on a valid basis under Chapter V of the GDPR, such as an adequacy decision, standard contractual clauses or another legally recognised safeguard, with supplementary measures where necessary. You may request information about applicable transfers and a copy of their safeguards by writing to the privacy contact.

Data will also be disclosed to authorities where legally required. Visa assistance does not in itself authorise documents to be sent to consulates or other third parties; any additional disclosure will be notified in advance and must have a legal basis. Personal data are not sold.

5. Retention

Data are used for as long as necessary to handle the request and perform the contract. They are then erased or blocked where they must be retained to meet obligations or liabilities, in accordance with Article 32 of the LOPDGDD.

• Orders, payments and invoices: for the duration of the contractual relationship and the relevant statutory periods; generally, four years for tax obligations and six years for accounting documentation where commercial record retention is required, calculated under the relevant rules. Interruptions of limitation periods or ongoing proceedings may extend these periods.
• Enquiries and incomplete orders: until the enquiry is resolved or the request closed, after which only what is necessary for possible claims is retained during the relevant limitation period.
• Optional communications: until consent is withdrawn or the selected information purpose ends. Necessary evidence of consent and unsubscription is retained with restricted access to demonstrate compliance and prevent further messages.
• Security logs: for the time needed to investigate incidents and, where applicable, address resulting liabilities, with restricted access.
• Visa documentation: only for the requested assistance and the period necessary to address liabilities; the specific notice will define the period before collection.

These criteria do not mean that all data are retained for the longest period. Each retention period is limited to the data and purpose that justify it.

6. Rights and complaints

You may request access, rectification, erasure, restriction, objection and portability in the circumstances provided for by the GDPR. You may withdraw consent at any time; this does not affect earlier lawful processing. You may unsubscribe from optional information using the mechanism provided in the communication or by writing to the contact above.

Send your request to info@skalcongresscadiz2027.com or Calle San Francisco 9, 11004 Cádiz, Spain, specifying the right you wish to exercise and the information needed to locate your request. Additional identity information will only be requested where there are reasonable doubts; a full copy of an identity document is not routinely required.

As a general rule, a response will be provided within one month of receipt. If the complexity or number of requests requires an extension, you will be informed within the first month of the reasons and the extension, which may be up to a further two months. You may lodge a complaint with the Spanish Data Protection Agency at https://www.aepd.es, without first having to exhaust a complaint procedure with the organiser.

7. Automation and security

The platform ranks priority access by the date and time of confirmed payment and applies automated availability and duplicate checks. It does not make decisions based solely on automated processing that produce legal effects or similarly significantly affect individuals, nor does it create advertising profiles. You may request human review of an incident using the contact above; these checks do not replace the resolution of your complaints.

Security measures appropriate to the risk are applied, with access limited by role. Do not publish or share your prebooking code or private order enquiry links.

8. Updates

Where required, you will be informed of substantial changes affecting processing before they are applied. Updating this notice does not in itself extend any consent you have given.

Last updated: 21 September 2026.